Select Outlook Data File (.pst) and click Next. Select Export to a file and click Next. The Import and Export Wizard will appear on the screen. Now, select Open & Export and click Import/Export. Open Outlook 2013/2016 and go to the File tab.
![]() In the eDiscovery Manager role group properties window, add your account to the eDiscovery Administrator list using the Edit button and following a simple creator.The role group normally has the following roles assigned: Case Management, Compliance Search, Export, Hold, Preview, Review and RMS Decrypt. In your Security & Compliance center, go to Permissions and edit eDiscovery Manager role group.This and the next step are necessary because you need to be a member of the eDiscovery Manager role group to be able to use eDiscovery features. In your Microsoft 365 admin center, expand Admin centers and click Security. After logging in to your Office 365 portal, access the Microsoft 365 admin center as shown in the below image. Steps to export Office 365 mailboxes to PST using eDiscovery This window has experienced a few layout updates since the introduction of eDiscovery searches. The issue with permissions might also result in the lack of the export/download option later on. 24 hours after you set the permissions (or less, in my case it happens almost instantly) the tool should work just fine. If that is the case, make sure you add it by clicking the Edit role group button.Important note: If you are missing the Content search option, it is most likely related to the eDiscovery permissions you set in the previous steps. Changes in the eDiscovery permissions might take even up to 24 hours to apply. message types (which can be defined in the window that opens when you click the select message types… button). keywords/phrases ( separated by logical operators: AND, OR, NEAR, NOT, etc.) Apart from the location filter, the search option gives you several filtering options: If you want to export data from all mailboxes, select Specific locations and Modify.In this window, choose Exchange email or select specific mailboxes using the Choose users, groups option. Additionally, you can enable exporting from SharePoint (again the whole database, or specific sites) and Public folders by checking the Exchange public folders option (in the Public folders section at the bottom of the window) Mind that ticking All locations will cause the tool to search through your SharePoint online and Public Folders database, which might take a long while. The search window lets you specify which mailbox data you wish to export. Mac os x 1058 adobe cs2After clicking Save, the wizard will perform the search in the background. Click Save and run and you will be prompted to enter a name of the search and its description: If you want to export all mailbox data, just do not add any conditions or keywords. For more on unsearchable items see this Microsoft article.When you are finished, click Export at the bottom of the window. Do not check the Enable deduplication option, unless you want the search results to be exported to a single PST file. I find the default options to be the most reasonable for a backup – each mailbox has a separate PST file, which makes recovery a bit easier if necessary. You can also decide how to export the Exchange content. In this window, you can choose if you want to include encrypted files. In the window that pops up, you can see if the search has been completed and the details concerning its result. A ClickOnce application called eDiscovery PST Export Tool will start. You can either wait for the task to finish or click Download results right away. If you start to download the results before the export is completed, the download and export tools should finish at the same time. Another important part of this window is the special export key. Remember to copy it, as it will be required in the ClickOnce application that will start in the next step Go to the Export tab and choose your search again to see its progress. ![]() The export is performed via a click-once application, which means that it will only work with Internet Explorer or Microsoft Edge browsers. You browser does not support exporting results. The quickest way to assign it is to use a PowerShell cmdlet:New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “user name” Mind that de-duplication mechanism is not a perfect solution. This can be easily mitigated by checking the Enable deduplication option (refer to step 13 of the guide above). This is because eDiscovery often finds several instances of the same email message and by default treats them as separate objects. The program comes with the intuitive console, where you can first back up your mailbox data to local storages, and then archive it to PST files.As the program has the built-in Scheduler, you can easily automate the archiving process. Export Office 365 mailboxes to PST using CodeTwo Backup for Office 365If you are looking for an easier and faster way of creating PST files that playing with an eDiscovery search and export, you can use a third party solution like CodeTwo Backup for Office 365. To successfully backup and archive your Office 365 mailbox and SharePoint data without all those problems, you would require a third party tool, like CodeTwo Backup for Office. In fact, using a bit outdated PST file type for backup or archiving purposes is not a good idea. Some additional problems you might run into after the export is finishedThose problems unfortunately, do not have a quick fix. Backup A Single Mailbox In Outlook 2016 Software For OfficeCodeTwo Backup for Office 365 – Back up SharePoint OnlineFollowing errors were detected during this operation.* System.Deployment.Application.InvalidDeploymentException (Zone)– Deployment and application do not have matching security zones.At System.Deployment.Application.DownloadManager. Migration software for Office 365 and Exchange CodeTwo backup solutions for Office 365 and Exchange: Offline mailbox backups and recovery Their proneness to corruption, low to none item-search effectiveness, and poor management options make this method rather unsafe and hazardous for backup or migration purposes. The trial version gives you actually the same feeling as the full version with only two limitations – it works 30 days and allows to restore up to 5 items per folder (if you would like to test the restore feature as well).All in all, using PST files as the backup method is rather a bad idea.
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